PORTRAIT AGREEMENT + BOOKING FORM


AGREEMENT OVERVIEW: This Agreement expresses the full and complete agreement between the CLIENTS (Hereafter referred to as CLIENTS) and HAYLEY JOHNSON PHOTOGRAPHY (Hereafter refereed to as HAYLEY JOHNSON PHOTOGRAPHY) regarding the subject matter hereof. It supersedes all prior agreements. The only way to add or change this agreement is to do so in writing, signed by all parties.

COOPERATION: Unless otherwise noted, HAYLEY JOHNSON PHOTOGRAPHY, it's associates or employees will be the exclusive photographer(s) at this portrait photography shoot. The CLIENTS agree that good faith cooperation and communication between them is important in obtaining a good result. CLIENTS must also notify HAYLEY JOHNSON PHOTOGRAPHY and photographer(s) in writing if they wish to have anything photographed in a particular way. HAYLEY JOHNSON PHOTOGRAPHY or the photographer(s) will not be held accountable for not photographing desired portraits, if there is no one to assist in identifying these particular details and photographs on the day. HAYLEY JOHNSON PHOTOGRAPHY is not responsible if key individuals fail to appear or cooperate during photography, or for missed images due to details not revealed to HAYLEY JOHNSON PHOTOGRAPHY or beyond the photographer(s) control.

HOUSE RULES: CLIENTS agree and understand that the photographer(s) are limited by the guidelines of the location site/venue management/government rules and CLIENTS agree to accept the results that may occur from said guidelines. Negotiation with the officials/management for moderation of guidelines is solely the CLIENTS responsibility. If CLIENT appears under the influence of alcohol or drugs during the shoot, HAYLEY JOHNSON PHOTOGRAPHY has the right to cancel the shoot immediately due to liability and health concerns arising.

IMAGES and COPYRIGHTS: Photographs/images produced by HAYLEY JOHNSON PHOTOGRAPHY are protected by Copyright Law (all rights reserved). Upon final payment by CLIENTS, CLIENTS are allowed to display resulting images for personal use. Said images may not be altered or reproduced in any manner without prior written permission of HAYLEY JOHNSON PHOTOGRAPHY. CLIENTS will receive a high resolution digital disk/USB with printing rights. When publishing the photos socially or commercially, HAYLEY JOHNSON PHOTOGRAPHYmust be noted as the photographer. The CLIENTS must obtain written permission from HAYLEY JOHNSON PHOTOGRAPHY prior to the CLIENTS, their associates, friends or relatives selling the photographs. 

HAYLEY JOHNSON PHOTOGRAPHY does not provide any unedited images to CLIENTS as it does not represent the quality HAYLEY JOHNSON PHOTOGRAPHY strives for. HAYLEY JOHNSON PHOTOGRAPHY takes pride in the edited images, and images will not be delivered if they do not meet  HAYLEY JOHNSON PHOTOGRAPHY’s quality standards. WhilstHAYLEY JOHNSON PHOTOGRAPHY’s editing style is quite complimentary, please note below, what defines HAYLEY JOHNSON PHOTOGRAPHY’s “edited” images. HAYLEY JOHNSON PHOTOGRAPHY’s edited images include colour correction, colour enhancements, exposure correction, shadow and highlight recovery, lens correction, and a little artistic flare. HAYLEY JOHNSON PHOTOGRAPHY’s edited images do not include retouched or photoshopped images. This is a service HAYLEY JOHNSON PHOTOGRAPHY does not usually offer. Retouching/photoshopping images can be an art form in itself, and can require extensive, skilled work. HAYLEY JOHNSON PHOTOGRAPHY can however lead you in the right direction and offer guidance on the best place to source this. Please note, HAYLEY JOHNSON PHOTOGRAPHY will may retouch photos within a collection. This is at HAYLEY JOHNSON PHOTOGRAPHY’s own discretion whilst editing, and usually does not extend beyond a handful of images. Eg. HAYLEY JOHNSON PHOTOGRAPHY will fix a large pimple, or smooth the skin on what she thinks to be “the money shot”. For photoshopping/retouching please get in touch with Hayley Johnson for her services and/or to outsource a quote.

MODEL RELEASE. The CLIENTS hereby grants to HAYLEY JOHNSON PHOTOGRAPHY and successors, heirs, executors, administrators, assigns, attorneys, representatives and agents, the irrevocable and unrestricted right to use and publish photographs of the CLIENTS or in which the CLIENTS may be included, for editorial, trade, advertising or any other purpose and in any manner or medium; to alter the same without restriction; and to copyright the same. The CLIENTS hereby releaseHAYLEY JOHNSON PHOTOGRAPHY and all associates representatives and assigns from any and all claims, actions, demands, suits, liabilities, damages, expenses, and obligations of any kind arising from, or related in any manner to HAYLEY JOHNSON PHOTOGRAPHY’S use of said images.

RETAINER & PAYMENT SCHEDULE: A non-refundable fee of $150 is due at the signing of this agreement. This is a NON-REFUNDABLE RETAINER. Should CLIENT not show up to the scheduled appointment, cancel the appointment or otherwise breach this Agreement, the NON-REFUNDABLE RETAINER shall be liquidated for damages to HAYLEY JOHNSON PHOTOGRAPHY. The CLIENT shall also be responsible for payment of any materials/charges incurred up to the time of cancellation. Otherwise, the retainer shall be applied towards the Final Total, with the remainder of charges payable in full, prior to the photo shoot. If extras are added on the day of the photo shoot, payments must be paid before the disk is handed over to CLIENTS, approximately 1-4 weeks after the event. 

LIMIT OF LIABILITY: In the unlikely event that the photographer(s) are injured, become too ill, or has an emergency that prevents them from photographing the event, HAYLEY JOHNSON PHOTOGRAPHY will contact the CLIENT as soon as possible, to arrange another suitable date and time. HAYLEY JOHNSON PHOTOGRAPHY takes the utmost care with respect to exposure, storage, and processing the photographs/images, but cannot and does not, guarantee that photographs/images of the event will not be lost, stolen, or destroyed for reasons within or beyond HAYLEY JOHNSON PHOTOGRAPHY's control. CLIENT agrees that HAYLEY JOHNSON PHOTOGRAPHY or the photographer(s) full and complete responsibility and liability is limited to the return of all payments received for the event. 

COMPLETION SCHEDULE: Images are expected to be edited within 3 weeks after the photo shoot date, at this point they will be delivered to the client as a web gallery from which they are able to select chosen files for their collection.  USB delivery is expected within this time frame, but may take longer. Bespoke items such as timber boxes, and albums will be available anywhere from 4-6 weeks, after they are ordered. Delivery/collection of these items can be arranged with HAYLEY JOHNSON PHOTOGRAPHY by appointment only. HAYLEY JOHNSON PHOTOGRAPHY will contact you once the items are ready to make suitable arrangements.  Contact Hayley if you need a mail/shipping quote. 

 

BOOKING HAYLEY JOHNSON

Please fill the below form out carefully. HAYLEY JOHNSON will use this information to help understand her responsibilities on the day AND SET THE SESSION UP FOR SUCCESS.

Once you have submitted this agreement + booking form, you will receive an email with a copy of this agreement, along with your current owing invoice + bank details. HAYLEY will then confirm your booking once the $150 deposit has been received. Please send a confirmation email when you make any payments (Max. 3 bank transfers allowed, excluding deposit). You can take the initiative and send the form back with any updates, whenever you like (via email- no need to fill in a new form!).

Name *
Name
The address your collection will be mailed/delivered to
If a date has not yet been agreed to, please let me know of any preferences
Whichever is relevant
Agreement *
I understand that this agreement constitutes the entire contract for services between Hayley Johnson Photography and the client. By clicking 'I agree' I am agreeing to be bound by the above terms*